Interview: Tim Hailes, managing director and associate general counsel, J.P. Morgan

The first thing to say about the LGBT dimension of diversity is that it is the one ‘strand’ that can choose to be invisible. The importance of role models is probably therefore even more pronounced because people can come into work and choose to be ‘invisible’ in a way you cannot if you are a woman, or if you are from a particular ethnic background, or if you are disabled. Some types of disability are not visible, of course, but it seems to me that role models become even more important in these contexts, especially high profile and successful role models who address that issue of invisibility.

People may recall what that meant for J. P. Morgan; in 2002 we addressed the issue very tangibly with a cross campus poster campaign which subsequently got wide coverage in the legal press: ‘The Only Gay In The City?’ and ‘Let’s Get One Thing Straight’ and it was enormously impactful. We put it everywhere, across the trading floors, etc (taking it a step further from the usual internal communication areas), and things snowballed from there.

Back in mid-2000, we, along with a number of the other investment banks, were involved in ‘Out In The City’, which was an annual evening event involving panels of employees from various functional groups with a Q&A and presentations. We collectively put money into a pot and brought together a cadre of 60/70 high calibre students, who just happened to be LGBT. We held the event at a neutral venue and gave an opportunity for each of the graduate recruitment teams to have a stand, as well as formal and informal networking with staff. I would often chair the Q&A panels. I can remember talking to students who said ‘I never thought I would meet a gay MD at an investment bank’. Time has moved on, of course, but I believe experiences like this could be invaluable for some aspiring lawyers.

Although there is an element of truth in the statement that you have to be ‘counted in order to count’, I am generally quite skeptical of statistics. I know it is a component of many RFPs, but I have always said that statistics are only one element of the toolkit you could use to assess progress on inclusive workplace environments. I am a greater advocate of ‘soft cultural indicia’ – the messaging you are sending out in your corporate DNA – which are somewhat subjective relative to hard numbers. Clear signals of these are employee networking groups and other support structures including workplace benefits. I can remember a conversation at the establishment of the Joint Associations Committee on Retail Structured Products (which I chair): ‘Well, we are going to comply with the law and regulation so why do we need industry principles or best practices?’ Law firms have made leaps and bounds on this and there has been some very creative thinking in firms about leveraging diverse networks of lawyers across the spectrum of business relationships with clients – for example the annual Art Exhibition that Clifford Chance organises for LGBT clients and counsel.

Fundamentally though, I think it all comes down to professional credibility – to competence, commitment and character. I am keen to be the managing director of J.P. Morgan who is gay – not a gay MD at J.P. Morgan. And one ambition is to be the first Lord Mayor of the City of London who is openly gay – not The Gay Lord Mayor. Professional credibility and achievement comes first (being really good at your job), not diversity as some sort of predefining label – because that is just the wrong way around. That then makes the diversity conversation resonate more effectively and more strategically within an organisation, otherwise it can rapidly generate the perception of a clique with its own set of terms, which is rather ironic when it is supposed to be about inclusion not exclusiveness. If there is a credible business outcome on talent, on organisational effectiveness and performance, then that gets more traction with decision-makers than someone who is perceived (rightly or wrongly) as only advancing a self-interested agenda, however ‘worthy’ it might be at face value.

I am also keen to ensure that we focus on the fact that we firmly contextualise this in work, about the success of the bank, to help people fully contribute and succeed in their jobs, and attracting talent. It is not about being especially ‘nice’ to gay people or supporting worthy causes that have little to do with the day job. There are many things out there that people can support in their own time, but where this has a material impact for J.P. Morgan is in the context of the business.

J.P. Morgan is rightly proud to have been a front runner in LBGT initiatives, but it has been an iterative process. There was an element of nervousness at first: partly people were unfamiliar with the issues, and also there was just a degree of ignorance. I genuinely don’t mean that at all pejoratively. I think there was perhaps a bit of hesitation about asking the questions, but a great deal of goodwill. I can remember we had a successful networking event at the V&A which leveraged an exhibition of Kylie Minogue’s costumes. We threw an event there off the back of this and I wrote a briefing paper to Bill Winters, our former CEO, and other senior colleagues. It was an aide memoir of the different vocabulary used in the LGBT community (such as ‘Why is Stonewall important?’ and ‘What’s the “T” in LGBT?), trying to answer some of the questions not asked before that point. There was an element of a learning curve but there was no resistance or hostility at all. In a sense we were pushing at an open door – it just had to be articulated. This was in 2003/2004, and I would be very surprised if that was necessary in most organisations now. Society has moved on, but the private sector’s paradigm has definitely shifted too, certainly in professional and financial services. I suppose it is valid to ask whether you are actually affecting change or harnessing the undercurrent of change that is already flowing under the surface? I think there has been a bit of the ‘right place, right time’ here, but someone had to edge it constructively forward.

We are confident that LGBT candidates have applied to J.P. Morgan in part because they see the legal department as a welcoming and inclusive place. I have people in my own group who are LGBT and if you asked them whether that was relevant in their deciding to come to us, I think they would say yes. There has also been academic research that demonstrates that places that are welcoming to LGBT are also generally welcoming to women, and that women were looking at that material and basing judgments on where they wanted to work based on that information. Visible role models communicate powerfully that you can be successful, and that being who you are is a non-issue.

What are the strategic imperatives and benefits for J.P. Morgan? Well, I think a balance of different perspectives and the way in which that informs an individual’s approach to an issue, from who they are and what their life experiences have been, can only be of benefit to a franchise which is fundamentally about people and service. The classic example is law firms. You assume a basic technical competence in the law, so beyond that, what are the differentiators? How creatively do they think? Who sees the different angle to the obvious? This is also true for financial services to an extent. If are homogeneous in your recruiting, you do yourself, your clients and your shareholders a disservice, because the creative energy comes from difference. This is an incredibly vibrant and healthy thing and it ultimately contributes to the bottom line.

I think the ‘buzzwords’ that get knocked around are ‘talent’, ‘people development’, etc, but the plain fact of the matter is that the best people come in all shapes, sizes, colours, sexualities and so forth, and any firm premised on people capital that fails to get that fundamental fact won’t succeed in the face of the competition that does. So do I think I personally approach things in a way that is informed by my own professional and personal experiences, that it is different than the way, for example, a heterosexual man or a woman might approach things? Yes, I do – though it doesn’t make me anymore right or wrong with the answers!

I think lawyers are in a unique position on this topic, being potentially powerful advocates and respected and trusted advisers. However, one of the differences between a lawyer in a bank and a lawyer in a law firm is that in a law firm you are the ‘front office’ – the revenue generators – and when you go in-house you reverse that and become a cost (!). What both law firm and in-house counsel have in common is an inherent sense of equity, fairness and justice, as well as the intellectual rigour of the discipline. Most lawyers I know have a basic instinct to do the right thing irrespective of their practice area. It is fundamental to the DNA of a lawyer, even when it isn’t necessarily popular or what people want to hear on a particular issue. There is just an inherent dislike of injustice, discrimination, unfairness, that speaks very powerfully to equality of opportunity and fair treatment of all people.

Interview: David Johnston, chief executive, Social Mobility Foundation

I think there is something about risk aversion within the legal profession, and I think there is this notion that if you widen your intake, to diversify your staff base, you might somehow lower standards or you might compromise excellence. There’s no evidence for this whatsoever – and there’s partly no evidence because they’re not hiring these people in the first place!

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Interview: Alison Kay, chief legal officer, National Grid

Diversity and inclusion within National Grid and the legal team has been a priority over the last 12 years. We have an aim to mirror the populations we serve. National Grid does a lot of work in communities; we are involved with work on power lines and digging up streets – we are out there and people expect to see a diverse workforce.

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Interview: Kristin McFetridge, chief counsel, portfolio products and standards, BT

Do lawyers have a key part to play in diversity and inclusion (D&I)? My gut says yes, we have elevated responsibilities in terms of fiduciary duties and as regulated professionals, so I believe we should hold ourselves to a heightened standard, but everyone has a role to play. I wouldn’t want to say that legal has an obligation to do anything different to the rest of our colleagues, but the fact is we are often, as a profession, at the forefront of things. I don’t think anyone should abdicate their responsibility towards D&I – because it is ultimately about doing the right thing.

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Interview: Kerry Phillip, legal director, Vodafone Group Enterprise

Vodafone as a whole has a D&I strategy, which covers the three Cs: colleagues, customers and communities. ‘Colleagues’ is what we do for employees. We work hard to make sure there’s a talent and gender balance in every team, we look at career life stages, and then we look at making sure there’s an inclusive culture.

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Interview: Ritva Sotamaa, chief legal officer, Unilever

Our strategy is really driven by both internal and external pressures. The big focus is obviously on the fact that we want to retain the best people out there. I think it is paying off as we are ranked the most sought-after FMCG [fast-moving consumer goods] employer in the world and the third most sought-after employer across all sectors for the second year running, according to a survey by LinkedIn. I think our focus on inclusivity is actually key in retaining hires.

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Interview: Lesley Wan, corporate counsel, Lloyds Banking Group

GC: How important have role models been for you in your career?

Lesley Wan (LW): Role models are very important to have in your life to help you progress and develop, both personally and professionally. They provide a baseline from which you can observe their traits and characteristics, and decide which of those traits and characteristics you may want to embed and adapt to suit your needs and personality. It’s like a form of informal mentoring without necessarily being mentored, and you get to pick and choose what you want to take away with you.

Without role models it can be difficult to know what to aim for in your career – the saying ‘you cannot be what you cannot see’ is important here as strong role models provide guidance and inspiration, as well as an indication of what can be possible with hard work and drive.

It’s important to inspire and motivate all colleagues throughout the organisation and encourage them to progress their careers and continue to learn and grow professionally as well as personally – having diverse role models can really help to achieve this.

GC: Why it is imperative for businesses to truly embrace diversity?

LW: We need to reflect society in the UK, which is becoming increasingly diverse, and we need to be flexible to respond to the changing needs of our clients. Business leaders should always offer their clients a first class service and it can really help if they showcase people that clients can feel comfortable with and relate to, and therefore want to do business with. Allowing different values, experiences and perspectives of colleagues to be shared and accepted internally and form part of the fabric of company culture can give businesses the competitive edge over competitors and a happier workforce. To be a successful business leader, you must get the buy-in and the respect of your wider team and, in part, business leaders should ensure that they take an inclusive approach to the make-up of their team. However, any appointments must be based on merit and if diverse colleagues are not making it through the ranks, then business leaders should reflect on why this is happening and provide training to upskill those colleagues so that they can progress on an equal footing.

In the City, large corporate organisations are demonstrating that they do value diversity and inclusion, with many firms now asking recruiters to provide a good mix of diverse candidates for interview each time. We take pride in being an organisation that champions diversity and inclusion and our expectation is that our suppliers will do the same and not just pay lip service to what is a hugely important issue.

GC: Your ‘Through the Looking Glass’ initiative has been very successful in promoting social mobility in the City. How did it come about?

LW: Our chief economist for Lloyds Commercial Bank, Professor Trevor Williams, and I, observed that there was a lack of diversity in the City. We felt that we had a responsibility as senior bankers to take positive action to help address this issue, and it seemed logical to us both that we needed to target talented young people from less privileged backgrounds in the first instance and help them see what they could achieve with their lives if they had the opportunity to experience City professions and City life. We wanted to tackle the issue from the ground up and educate our young people about potential opportunities. The programme has been incredibly successful and is currently held in London, Manchester and Edinburgh, with some fantastic law firms and corporate organisations supporting us. Most of the committee comprises lawyers from all over the City who have previously worked for me on secondment and were inspired to continue to support this initiative on a voluntary basis. We are launching in Leeds later this year.

GC: Can you talk me through the practical steps you undertook in taking Through the Looking Glass from an idea to an actuality?

LW: In a nutshell:

    • Step 1: You must decide if you have the time, drive, energy and commitment to making your concept a reality. You must be agile in your thinking and flexible as to how you structure your project. You need to spend a significant amount of time developing and growing your idea in the first instance and covering off any issues that you are likely to encounter. I spent six months developing my concept.
    • Step 2: Do you have the right sponsorship for your project? Can you secure support internally (including funding if required)? Do you need external support? Make a target list of any potential sponsors. Do you have other contacts in your network that can help you make introductions to other sponsors?
    • Step 3: How are you going to pitch your idea to your sponsors? What are the likely barriers you will face and questions you are likely to be asked when presenting to sponsors and how will you address them before your pitch? Preparation is everything.
    • Step 4: Who is going to help you deliver your project? Can you get a good team together who will be committed to following through with the project and deliver their tasks in good time?
    • Step 5: Once you have all your sponsors in place, you need to invite candidates to participate in your programme. In our case, this involved relentlessly phoning schools to invite them to participate on the programme and selling the programme to those schools. You need to also think about the extra elements required – we needed to be ensure we obtained parent and teacher consent to allow the students to spend a week on our programme, consider health and safety issues, etc.
    • Step 6: On our first programme, we needed to make sure that all the corporate sponsors were organised and aware of what they needed to do, the numbers of students attending their programme and ensure that the sessions were relevant and appropriate.
    • Step 7: We got feedback from the students and shared this with the corporate sponsors. After all, they are keen to learn about how well they performed and how they can improve their programme for the next time.

GC: What were the biggest learning points or challenges you came across in undertaking this?

LW: The biggest challenge was having to learn what you don’t know, and usually this only happens as you go along. It’s not always obvious what you need to look out for, particularly when dealing with minors. The most important thing was to be flexible, keep an open mind and be ready for any surprises – and to be able to deal with any issues quickly and in a pragmatic way.

GC: Do you have any advice for people looking to do more with diversity and inclusion?

LW: It is daunting taking on the task of creating a programme or developing an idea but take it one step at a time, allow yourself breathing space for your idea to embed and develop. You will find that you may keep changing your mind about next steps and retract certain ideas in some cases but that is part of the joy of the learning experience in bringing a project like this to life.

GC: What do you think is the biggest diversity and inclusion challenges that businesses and the legal profession face?

LW: The legal profession still has a long way to go in progressing female lawyers to partnership – statistics are improving but not by very much. Firm culture, working practices and unconscious bias continue to have an impact in this area.

However, I think that women in private practice generally need to take greater ownership for their career progression and be proactive. Women still tend to hesitate before putting themselves forward for promotion and almost talk themselves out of progressing by analysing whether they have the right skillset to undertake the role (if they can’t fulfil 100% of the criteria, many decline to continue with the process); or considering that they may want to get married or start a family soon so don’t think it’s the right time to make any changes. Another issue for female lawyers is having the confidence to be able to negotiate effectively with the boss and talk about that pay rise or bonus that is so richly deserved! Men are better equipped to ‘talk the talk’, as they have been conditioned by social norms. Women’s networks are really important initiatives as they can provide support to female lawyers and encourage them to progress, help with the partnership track, assist with networking and provide role models.

Firm culture and social norms are also a hindrance for male lawyers who are expected to continue to do the long hours while their wives undertake all the childcare – notwithstanding that they may be married to a female lawyer in another law firm. If male lawyers are not encouraged to share the childcare and to take time out of their careers to help bring up their children and enable their wives to return to work, this is another barrier for women progressing in the law.

We do, however, see positive signs from certain law firms making great strides in supporting D&I. Food for thought: how many LGBT, female, ethnic minorities or lawyers with disabilities are actually making it through to law firm partnership or senior leadership positions in business?

We are making progress, which is heartening, but there is still a long way to go.